Built in South Africa · POPIA-aligned

Payment approvals your auditors can actually follow.

EzeFlow replaces email, WhatsApp and forwarded screenshots with one audit-ready pipeline — from request capture to multi-stage approval to release.

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No credit card · Cancel anytime · Your data stays in SA

ezeflow.co.za/dashboard
Welcome back, Daniel
Here's your payment overview
This Month
Total Requests
247
+12% MoM
Pending Approval
18
Awaiting review
Amount Processed
R 1.2M
+8% MoM
Approval Rate
94.2%
Last 30 days
Recent Payment Requests
View all →
Vendor Amount Date Status
TechSolutions LLC R 45,250.00 14 Feb 2026 Pending
Global Partners Inc. R 28,500.00 13 Feb 2026 Approved
Office Supplies Co. R 3,120.00 12 Feb 2026 Paid

Built for South African finance teams

POPIA-aligned 256-bit encryption 2FA on every account Secure billing via Payfast

Why teams switch

The hidden cost of approvals-in-inboxes.

If approvals live in email and WhatsApp, three things break — quietly, until audit season. This is what finance managers tell us before they switch.

Pain 01

No trail your auditor accepts.

Can you prove who approved the R180k invoice three months ago? Email threads get deleted. WhatsApp "approveds" aren't signatures. Screenshots aren't evidence.

With EzeFlow

Every action timestamped, every approver signed in-system. Export the trail to CSV — done.

Pain 02

Bottlenecks nobody owns.

Directors get CC'd, approvers forward the forward, a R5k supplier payment waits four days because nobody knew it was their turn.

With EzeFlow

One thread, one approver at a time, one decision. Push notifications when it's your turn.

Pain 03

Month-end by memory.

Friday night reconciling receipts from WhatsApp, three inboxes, and a shared drive. The ones you can't find become "trust me" expenses.

With EzeFlow

Documents attached at source. Filter by date, branch, category. CSV into your accounting package.

How it works

Four steps. One pipeline. No exceptions.

From the moment a staff member submits a request to the day your auditor signs off — every step is captured, routed, and recorded.

01 Capture

Staff submit the request.

From web or mobile. Invoice, amount, category, vendor, photo — attached at source so nothing walks away later.

02 Route

Rules pick the right approver.

By amount, branch, or category. Sequential or parallel. Limits enforce themselves — no more "who can sign this off?"

03 Approve

Approvers sign in-system.

Push notifications on mobile, in-app, and by email. One tap to approve, decline, or request changes — with a comment trail.

04 Audit

Hand over a clean trail.

Filter by date, branch, category. Export to CSV. Every approver, every timestamp, every document — ready for your auditor.

Explore

One pipeline. Every approval.

Submission, review, release, audit — plus a mobile app for field teams. See each part of the platform in depth.

Platform features

Document capture, multi-stage routing, role-based access, audit trail, CSV exports. Everything a finance team needs.

Explore features

Mobile app

Snap a receipt, tag the client, submit in under 30 seconds. Photos save locally first — bad signal never kills an expense.

See the app

Plans & pricing

Tiered monthly plans from $39. Secure billing through Payfast — 7-day free trial on every paid plan.

See pricing

Built for these teams

If you're multi-branch, field-heavy, or audit-sensitive — EzeFlow fits.

SA operators running real-world operations with real-world controls. One pipeline across every branch.

Automotive workshops

Parts purchases, supplier settlements, warranty claims. Each branch ring-fenced — head office sees everything.

Construction & engineering

Site-based petty cash, subcontractor payments, equipment rentals. Approved from head office, captured on site.

Healthcare groups

Multi-practice billing, locum payments, medical stock. POPIA-aligned from day one — patient-adjacent data stays controlled.

Dealerships

Stock deposits, CPO purchases, floor-plan settlements, parts orders. Every approver signed, every limit enforced.

Agri & logistics

Fuel, tolls, depot purchases, field-tech callouts. Drivers submit from the road, finance controls from the office.

Multi-branch retail

Store manager limits, supplier settlements, consolidated month-end. Each branch sees its own trail; group finance sees it all.

30 sec

From snapping the receipt to hitting submit on mobile. Staff file expenses before they reach the car.

Every.

Approval is timestamped, signed, and logged. No "who approved that again?" three months later.

Zero.

Receipts lost to "I sent it on WhatsApp." Documents attach to the request and stay with it.

100%

POPIA-aligned by design. 2FA, encryption, multi-tenant isolation, and SA-resident infrastructure.

Customer story

Used at scale by operators who don't cut corners on controls.

"At MCM, EzeFlow streamlines the entire payment lifecycle — from request to authorization to release — ensuring every transaction is processed above board, fully traceable, and policy-aligned. The platform delivers two critical outcomes for a company operating at scale: control and security. For an organisation like ours, where supplier payments, imports, parts procurement, and operational expenses must be tightly managed, EzeFlow has become an integral component of our internal control environment."
MCM

Johannes van Niekerk

Director — MCM

Verified client

Pricing

Pick a plan. Cancel anytime.

Secure billing through Payfast. 7-day free trial on every paid plan — no credit card to start.

Free

Perfect for trying out PayCycle

$0 /month
  • 2 users
  • 20 requests/month
  • 0GB storage
Start free

Starter

For small teams getting started

$39 /month
  • 5 users
  • 100 requests/month
  • 1GB storage
Start 7-day trial
Most Popular

Professional

For growing businesses

$79 /month
  • 20 users
  • 500 requests/month
  • 5GB storage
Start 7-day trial

Enterprise

For large organizations

$199 /month
  • Unlimited users
  • Unlimited requests
  • Unlimited storage
Start 7-day trial

Questions & answers

Frequently asked

The things finance teams ask us first.

What is EzeFlow?

EzeFlow is a payment approval workflow platform built for South African finance teams. It replaces email and WhatsApp approval chains with a single audit-ready pipeline — from request submission through multi-stage authorization to release — with POPIA-compliant audit trails and a mobile app for capturing receipts on the go.

Is EzeFlow POPIA compliant?

Yes. EzeFlow uses bank-grade encryption, two-factor authentication, strict multi-tenant data isolation, and complete audit logging. Customer data stays in South African infrastructure and is never used for training or sold to third parties.

How long is the free trial?

Every paid plan includes a 7-day free trial with no credit card required. You can invite your full team, submit unlimited payment requests, and test the approval workflow before paying a cent.

Can my team capture receipts on mobile?

Yes. The EzeFlow Android app lets staff snap a receipt, tag the client, pick a category, and submit in under 30 seconds. Photos are saved locally first and uploaded in the background so a bad signal never kills an expense.

Does EzeFlow support multiple branches or entities?

Yes. Each branch or legal entity gets isolated data, its own approvers, and its own audit trail. Finance users with the right permissions can view across branches while staff only see their own scope.

How is pricing structured?

EzeFlow uses tiered monthly pricing based on team size and transaction volume, starting from $39/month for small teams. Billing is handled securely through Payfast. See the pricing page for tier details.

Still have questions? Talk to our team — we reply within one business day.

Get started

Stop chasing approvals. Start shipping cleaner audits.

Spin up a workspace in under a minute. Your first approval pipeline runs the same day.

Start 7-day free trial Talk to sales

No credit card · Secure billing · POPIA-aligned