Features
Everything between the invoice and the bank.
EzeFlow covers the whole life of a supplier payment: the request and its documents, the approvals and questions, the FNB payment file, and the reports afterwards.
Approvals & audit trail
Set how many people must approve. Every step is signed in, timestamped and logged.
Learn moreFNB bank payments
Supplier master file, checks against your FNB beneficiary list and a ready-to-import FNB CSV.
Learn moreSupplier control
Requests only pay approved suppliers. Two people check every new supplier and every bank-detail change.
Learn moreCard & fuel slips
A photo of the slip, the card's last 4 digits, the vehicle and its kilometres. Card and vehicle reports.
Learn moreNotes, @tags & alerts
Reviewer and requester notes, @tag a colleague, and a notification bell instead of WhatsApp.
Learn moreOrganizations & roles
Each user sees only their own organizations. Built-in and custom roles with 24 permissions.
Learn moreDocuments & smart search
Documents sorted and renamed automatically. Search in plain words, English or Afrikaans.
Learn moreReports & exports
Turnaround, red flags, vehicles, cards and suppliers. Totals per currency. CSV, PDF and Excel.
Learn moreAsk Max (AI assistant)
What is waiting, what was paid, who approved it. Max answers from your own data and writes PDF summaries.
Learn moreThe full list
What EzeFlow does today. See which plan includes what.
Payment requests
- Payment requests with amount, currency, organization, payment type and reason
- The payee picked from the approved supplier list: name and bank details come from it
- Document windows for the quotation, purchase order, tax invoice and other documents; missing ones marked Outstanding
- "Create & Submit" sends a request straight for approval, or "Save Draft"
- Minimum number of documents before a request can be submitted (optional)
- CSV import of payment requests with automatic column matching
- Paid requests archive themselves after a number of days you choose
Card & fuel slips
- A filings register for slips and expenses already paid, on the web and in the app
- Photo of the slip, several for a long one, or a PDF, Word or Excel file
- Card slips with the card's last 4 digits, and their own card slip window
- Fuel slips with the vehicle registration and the kilometre reading
- Filters by vehicle and by card; vehicle report and card slip report
Approvals
- You choose how many different people must approve (1 to 10)
- Partially approved until enough people have signed off
- Nobody approves their own request or slip
- "Undo my approval" takes an approval back without rejecting
- Rejection with a reason sends the request back to the requester
- "Enforce approvers" and "allow skip approval" settings for paying
- Approve on the web or in the Android app, with the same rules
Supplier control
- Requests only pay suppliers on the approved list
- Two people, never the one who added it, authorise every new supplier against the proof
- Every change of bank details is authorised by two people again
- Reviewers see the full account number while checking; masked everywhere else
- One supplier shared by several organizations, never a second copy
- Supplier list report: who authorised each supplier and what was paid
Notes, @tags & alerts
- Reviewer notes and requester notes on every payment
- @tag a colleague to bring them into one request
- Notification bell and notifications page
- Email alerts on submission and on approved, rejected, paid and archived, each switchable
FNB bank payments
- Named bank team chosen by an administrator
- Supplier master file with change history, account numbers encrypted
- Each organization's own FNB paying account, authorised by two people
- Upload the FNB beneficiary export per organization and compare
- Checks before finalising a batch, then an FNB Online Banking Enterprise CSV with hash total
- Manual capture list for payments that cannot go in the file
Documents & search
- PDF, JPG, PNG, Word and Excel up to 25 MB, previewed in the browser
- Documents can be added at any time, also after approval; a "Docs outstanding" filter
- Automatic sorting and renaming: quote, PO, GRN, invoice, statement, sundry
- Duplicate files recognised by their fingerprint
- Smart search in plain words, English and Afrikaans, with totals per currency
Organizations, roles & security
- Several organizations in one account, users see only their own
- Built-in roles and custom roles from 24 permissions
- Two-factor sign-in with an emailed code or a free authenticator app, and recovery codes
- Access checked again on every page: a change of role or organization works at once
- Session timeout, account lockout after failed sign-ins, audit log with filters and export
- Hosted in South Africa
Reports & exports
- Turnaround, trends, spend by status, organization, currency and payment type
- Red flags for requests edited unusually often
- Vehicle report: fuel cost and kilometres travelled per vehicle and month
- Card slip report per company card, and the supplier list per organization
- CSV, PDF and Excel exports; currencies never added together
Ask Max (AI assistant)
- Questions in plain English or Afrikaans about your payments and slips
- Reads only, and only what the person asking may see
- Answers with links to the records, and PDF summaries with tables
- Saved chats: search, rename, delete, download as PDF
- On every page and in the Android app; switched on by your administrator
Everywhere
- Works in any modern browser, on desktop and phone
- Android app: requests, slips with the camera, approvals, Ask Max, and an outbox for no signal
- The app updates itself when there is a new version
- Your own web address on ezeflow.co.za, for example yourcompany.ezeflow.co.za
- A demo company with sample data that you can turn into your real account
See it with your own payments.
Start a 7-day free trial without a card, or look around a demo company with sample data first.